Automatic Accounting: How to Save Time and Money

Why automatic accounting?

In today’s business world, time is money — especially for small and medium-sized enterprises in Switzerland. Manual accounting not only costs valuable hours, it is also prone to errors.

Did you know? Swiss SMEs spend an average of 8 hours per week on manual bookkeeping. With automation, this effort can be reduced by up to 80%.

Benefits at a glance

Aspect	Manual	Automated
Time per week	6–10 hours	1–2 hours
Error rate	~5%	under 0.5%
VAT reporting	Manual calculation	Automatic
Bank reconciliation	Check individually	Automatic
Cost per month	CHF 500+ (accountant)	From CHF 0 (software)

1. Save time

Automated processes reduce manual work by up to 80%. Transactions are imported and categorized automatically.

2. Fewer errors

Automatic calculations eliminate typos and arithmetic mistakes. Every entry is validated immediately.

3. Real-time overview

See your financial position at any time without waiting for month-end closing.

VAT compliant: Importly calculates VAT automatically according to current Swiss law (MWSTG). Quarterly reports can be generated with a single click.

How does it work?

Modern accounting software like Importly connects directly to your bank accounts. The process is simple:

Connect bank accounts — Secure access via standardized interfaces
Import transactions — Automatically and in real-time
Smart categorization — Our AI learns from your assignments
Review & confirm — You keep full control

Example: Automatic categorization
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
Migros Zurich         → Operating expenses / Meals
SBB AG                → Operating expenses / Travel
Swisscom              → Operating expenses / Telecom
Muller GmbH           → Debtor / Invoice #1042 received

Tips for the switch

Important: Start the transition at the beginning of a new fiscal year or quarter. This avoids double bookkeeping during the transition phase.

Start small: Begin with automatic invoice creation.
Connect your bank: Bank synchronization saves the most time.
Use receipt capture: Photograph receipts directly with your smartphone.
Talk to your accountant: Many accountants already work with cloud-based solutions.

Conclusion

Automatic accounting is no longer a luxury but a necessity for modern businesses. With the right software, you not only save time but also gain valuable insights into your finances.